The Pro users create workspaces and add dashboards, reports, datasets, apps, and other content to those workspaces. Typically, the administrator assigns the Pro licenses to the employees who create and share content. From a business user's perspective, a common scenario is when an organization buys a Premium subscription, the administrator assigns Pro licenses to a small group of users, and all the other users have free licenses. ![]() There are many ways organizations set up their Power BI subscriptions and licenses. The Power BI administrator and content designer set the permissions for the user. If the designer places a workspace in Premium capacity, a user with a free license can view shared content, collaborate with colleagues, and work with the apps, dashboards, and reports in that workspace. In the following image, two of the apps are stored in Premium capacity. The diamond indicates that the content is stored in Premium capacity. One way is to look for apps and app workspaces with a diamond icon. There are a couple of ways to identify content that's stored in Premium capacity. Identify content hosted in Premium capacity To see more details about your account, select View account. Other types of licenses are Pro and Premium per-user. In the following screenshot, you can see that a user named Zalan uses a free license. To display your account information, select your profile picture in the upper right corner. For example, you might be given access to view the app, connect to the underlying datasets, make copies of reports, or share the content.įor more info about Premium capacity, see What is Microsoft Power BI Premium?. The extent to which you can interact with the app's content depends on the specific access permissions given to you. When a designer creates and publishes an app, they grant access to individuals or entire organizations. For more information, see workspace permissions and roles. ![]() These roles determine the extent to which colleagues can interact with the content. Within those workspaces, designers assign roles, like Viewer, Contributor, Member, and Administrator. ![]() If the workspace owner creates an app based on content in that workspace, users without a Pro license can still view that app in Premium capacity, as long as they've been given a role that has permissions for that app. Users without a Pro license can still access a workspace that's in Power BI Premium capacity, as long as they're assigned a role in that workspace. The person who is creating the content in the Premium capacity uses a Pro license to connect to data sources, model data, and create reports and dashboards that are saved to a workspace in Premium capacity. Premium capacity enables widespread distribution of content by Pro users without requiring Pro licenses for the recipients who view the content. It isn't required that they purchase an individual Power BI Pro or Premium per-user license. With Premium capacity, anyone with permissions, whether they're inside or outside your organization, can view content stored in this virtual container. Premium is an organizational subscription that provides a way to store content in a virtual container called a capacity. The service always delivers you the experience equal to the most permissive license you currently have. It's possible to have more than one license at the same time. If you're a Power BI business user, you're probably using a free license that's managed by your Power BI administrator. LicensesĮach user of the Power BI service has either a free license, a Pro license, or a Premium per-user license. For more information about roles and permissions, see Collaborate in workspaces. You learn how to look up your license and subscription information, and figure out where your content is stored. This article describes the capabilities of each license type and how the location where content is stored affects what you can do with it. The roles and permissions you're assigned. ![]() The type of license and subscription you're using.What you can do in the Power BI service depends on three things: If you've been using Power BI for a while, you've probably discovered that there are some features that only work if you have a certain type of license, subscription, or permissions. Power BI service for designers & developersĪs a business user, you use the Power BI service to explore reports and dashboards so you can make data-backed business decisions.
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